Privacy policy.

Privacy Policy for SmartCreationWriting.uk

Last Updated: December 13, 2025

SmartCreationWriting ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website https://www.smartcreationwriting.uk (the "Site") or engage with our services as a creative writing community for children.

We are a small, independent service operated by Gina Louise Smart, a bilingual teacher and creative writing mentor based in Sweden. As our Site is registered under a UK domain and may serve users in the UK and EU, we comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Please read this Privacy Policy carefully. If you do not agree with the terms, please do not access the Site or use our services.

1. Information We Collect

Currently, our Site does not actively collect personal data through forms, registrations, or automated tracking. We do not use cookies, analytics tools, or any tracking technologies.

In the future, if we offer lessons, enrollments, or contact options, we may collect:

  • Personal data from parents/guardians: Name, email address, payment information (if applicable), and contact details to manage inquiries or enrollments.

  • Personal data about children: Name, age, writing samples (with parental consent), and any information shared during lessons to provide tailored creative writing guidance.

  • Special category data: We do not intend to collect sensitive data (e.g., health or ethnic origin) unless directly relevant to accommodating a child's needs in lessons, and only with explicit consent.

We will only collect data that is necessary for providing our educational services.

2. How We Collect Information

  • Directly from you (e.g., if you email us or sign up for lessons in the future).

  • From parents/guardians when enrolling a child.

  • Automatically in the future if we implement server logs (e.g., IP addresses for security).

3. Legal Basis for Processing Personal Data

Under UK GDPR, we process personal data based on:

  • Consent: For children's participation in creative writing activities (obtained from parents/guardians).

  • Contract: To deliver lessons or services you request.

  • Legitimate interests: To improve our services, respond to inquiries, or maintain security (provided this does not override your rights).

  • For children's data: We take special care, ensuring information is provided in child-friendly language where appropriate, and relying on parental consent where required.

4. How We Use Your Information

We use information to:

  • Provide and manage creative writing lessons and community activities.

  • Communicate with parents/guardians about progress or inquiries.

  • Comply with legal obligations (e.g., safeguarding children).

We do not sell, rent, or share personal data with third parties for marketing purposes.

5. Sharing Your Information

We may share data only when necessary:

  • With payment processors (if payments are introduced).

  • With authorities if required by law (e.g., safeguarding concerns).

  • No international transfers are currently planned, but if data is stored outside the UK/EEA (e.g., cloud services), we will ensure adequate safeguards.

6. Data Retention

We keep personal data only as long as necessary for the purposes described. For example:

  • Inquiry records: Up to 1 year.

  • Lesson-related data: Duration of participation plus a reasonable period afterward. We will delete data upon request or when no longer needed.

7. Children's Privacy

Our services are aimed at children. We are committed to protecting children's privacy:

  • We do not knowingly collect data from children without parental consent.

  • Privacy information will be provided in clear, age-appropriate language if we process children's data directly.

  • Parents/guardians have full rights over their child's data.

8. Your Rights Under UK GDPR

You have the right to:

  • Access your personal data.

  • Rectify inaccurate data.

  • Erase data ("right to be forgotten").

  • Restrict or object to processing.

  • Data portability.

  • Withdraw consent at any time.

For children's data, these rights are typically exercised by parents/guardians.

To exercise rights, contact us (see Section 10). We respond within one month.

If unsatisfied, you can complain to the UK Information Commissioner's Office (ICO) at https://ico.org.uk.

9. Security

We take reasonable measures to protect data, including secure storage and limited access. However, no online transmission is 100% secure.

10. Contact Us

For privacy questions or requests: Email: [Insert your email address here, e.g., contact@smartcreationwriting.uk] Or write to: Gina Louise Smart, [Insert address if available, otherwise note: Sweden]

11. Changes to This Policy

We may update this Policy. Changes will be posted here with the updated date.

This Policy is a starting template tailored to your current minimal website. Customize it further (e.g., add contact details, specific tools if you add forms/cookies). For full legal advice, consult a professional, as this is not formal legal counsel. Add a link to this page in your site's footer once implemented!